California Public Utilities Commission (CPUC)
Administrative Services – Management Services Branch
505 Van Ness AvenueSan Francisco, CA 94102
Interested candidates must submit an ONLINE JOB APPLICATION along with a resume, and a Statement of Qualifications (SOQ).
If you need assistance completing the application, you may ask the Human Resources staff, or e-mail email@example.com or call (855) 663-0222.
Questions concerning this position should be directed to Brenda Cochran at (415) 703-2960 or e-mail at Brenda.cochran@cpuc,ca.gov.
The SOQ must address the candidate’s experience and qualifications as they relate specifically to the bullet items in the Required Experience/Qualifications section of this bulletin. The SOQ shall be in 11 point, Arial font, no longer than three (3) typewritten pages and should be in a narrative format. Candidates will be rated on the content of their statements as well as their written communication skills. The SOQ will be evaluated using standardized rating criteria to select the candidate that is most qualified for the position. The content of the SOQ should provide the reviewers with sufficient details for each topic area to demonstrate the candidate’s ability to serve as a Staff Services Manager I (Supervisor). In the event there is more than one highly qualified candidate, hiring interviews may be conducted.
Please observe the page limit. If a candidate submits more than three pages, only the first three pages of the SOQ will be evaluated. All three documents – Application, Resume, and SOQ must be submitted. Applicants who do not submit completed documents will not be given further consideration. Resumes should describe education and/or experience relevant to the job classification, required experience, and qualifications.
Please note that all information provided is subject to verification. For each of the topic areas discussed in the SOQ, please include the name(s) and phone number(s) of supervisor(s) and/or Manager(s) who are knowledgeable of your work and may be contacted for verification.
Who May Apply:
Applicants eligible for lateral transfer (defined in CCR 250 AND SPB Rules 430-433*), list appointment, voluntary demotion, reinstatement or other State Civil Service eligibility under SPB rules will be considered. To become “list eligible” for consideration, interested candidates must successfully pass a civil service exam. Those applicants currently on an SROA list or employed by a surplus department in a specific classification designated as surplus will be given primary consideration.
*Copies of CCR 250 and SPB Rules 430-433 are available in the Human Resources Office.
Candidates who applied previously for this position need not reapply and will still be considered for the position.
**** The Department of Human Resources currently administers the Staff Services Manager I online examination on a continuous basis. You may apply and take the SSM I exam online at: https://jobs.ca.gov/Bulletin/Bulletin/Index?examCD=9PB19. To be considered for this position, you must be list eligible by January 16, 2015.
Duties and Responsibilities:
The Administrative Services - Management Services Branch consists of the Business Services Office, Contract Services Office, and Environmental Sustainability Program.
The SSMI is the CPUC’s Contracts Office Manager. In this capacity, the SSMI will be responsible for the Contracts Office and reports directly to the Chief of Management Services, who reports to the Director of Administrative Services. The SSMI will be responsible for all contracts processes, policies, procedures, and oversees the program and daily operations of the Contracts Office and supervises a group of journey-level Contract Officers who develop and administer all personal and consultant services contracts for the CPUC. The SSMI performs and handles all controversial and sensitive contract issues and/or appeals with project managers, senior management, contract officers, and Department of General Services (DGS). The SSMI and the officers serve as partners for internal customers, providing a high level of customer service. This position will also be responsible for planning, organizing, reviewing, and supervising the work of staff that support portfolios of contracts for the CPUC.
The SSMI will be responsible for planning, reviewing, managing, directing, assigning tasks, and establishing priorities based on CPUC needs; oversee, develop, and implement policies, processes, and procedures in order to streamline and improve efficiencies within the office; and prepare management memos, reports, and announcements.
Knowledge, skills and ability must be demonstrated in the following areas:
- Thorough understanding of public sector contracting; California State contracting policies, practices, procedures, calendar, and approval processes; federal, state and local laws and regulations related to contracting.
- Strong working knowledge of contract tracking and management software.
- Strong leadership, supervisory, program management skills and political astuteness, including knowledge of effective change management, planning, organizing, directing, and engaging staff.
- Excellent written and communication skills.
- Strong interpersonal, team building, and customer service skills.
- Experience with a variety of computer systems and tech savvy.
- Experience collecting and using data to drive management decisions.
- Excellent analytical skills, including the ability to use good judgment when analyzing data and situations, draw sound conclusions, and take effective actions.
- Flexibility and willingness to thrive in an environment of change.
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.