Office Technician (Typing) – Executive Division, Equal Employment Opportunity Office

California Public Utilities Commission
Executive Division
Equal Employment Opportunity Office
505 Van Ness Avenue
San Francisco, CA  94102

Interested candidates must submit a standard State application (STD- 678) or a printed copy of the CPUC online application to Michaela Turner-Stroud, EEO Officer, 505 Van Ness Avenue, San Francisco, CA  94102 no later than August 15, 2008.

Questions concerning this position should be directed to Michaela Turner-Stroud at (415) 703-1681 or e-mail her at mmt@cpuc.ca.gov. 

WHO MAY APPLY:   

DUTIES/RESPONSIBILITES: 

Under the direction of the EEO Officer, the Office Technician (Typing) (OT/T) will provide the administrative support to the EEO Office. The OT/T must possess a high degree of confidentiality, be able to function with minimal direction and act independently.  The OT/T types correspondence, reports, power point presentations, including formatting and selecting graphics, and develops and/or revises forms; receives and screens a wide variety of incoming calls and provides accurate information to callers or transfers calls to the appropriate contact in a professional and diplomatic manner with a high degree of confidentiality and sensitivity; establishes, maintains and secures confidential and administrative files; enters information into internal data systems for tracking purposes as well as into the State Personnel Board’s complaint log system; assists with the compilation of statistical information for various report.  The OT/T coordinates training sessions, and training needs with the facilitator/trainer, including reserving training rooms and equipment requests, IT, reprographic and mailing needs.  The OT/T assembles training materials and maintains a training log for EEO staff and schedules appointments for the EEO Office.  The OT/T makes all travel arrangements for EEO staff and prepares travel claims.  The OT/T reviews, prioritizes and distributes all incoming/outgoing mail to the proper staff and outside agencies; maintains and orders office supplies; copies and faxes documents as needed and maintains timekeeping records for all EEO staff.

DESIRED EXPERIENCE/QUALIFICATIONS: 

• Ability to work independently as well as in a team environment;
• Excellent organizational and time management skills;
• Communicate tactfully and effectively, maintain good working relationships with all levels of staff and outside agencies;
• Experience with computer programs such as Word, Outlook, Excel, Power Point and database systems;
• Work accurately with careful attention to detail, understand and follow instructions and set and manage priorities;
• Ability to work with sensitive issues in a confidential and professional manner;
• Must have excellent typing skills (minimum of 40 words per minute).